Corporate Secretarial Services
- Home
- Corporate Secretarial Services
Consulting & Tax Services
Cross-border business requires more than registration. It requires structure, governance, and ongoing compliance. GFI delivers premium Corporate Secretarial Services that help companies stay compliant, protected, and professionally managed across 7+ jurisdictions worldwide. Our team supports businesses with critical statutory and corporate compliance requirements through a modern, responsive, and detail-driven approach. We handle the administrative and regulatory obligations so you can focus on growth, expansion, and long-term success. NB: All prices below are in South African Rands (ZAR) and are VAT exclusive. VAT is charged @15% in Namibia and South Africa. The exchange rate between South African Rand (ZAR) and Namibian Dollar (NAD) is 1 ZAR = 1NAD. Expand each of the service below to read more about our services.
Annual Financial Statements – Active/Operational Business (Unaudited) - R 15,950.00 R 11,950.00
Frequency: Once per year, required when submitting the income tax return
Documents Required from Client:
- Trial balance
- Where the client is unable to prepare a trial balance, GFI can prepare it at an additional cost.
- In such cases, the client must provide the necessary supporting information, including bank statements and invoices.
Dormant Annual Financial Statements – Non Operational Business (Unaudited) - R 6,950.00 R 5,950.00
Documents Required from Client:
- Trial balance
- Where the client is unable to prepare a trial balance, GFI can prepare it at an additional cost.
- In such cases, the client must provide the necessary supporting information, including bank statements and invoices.
Management Statements - R 12,950.00 R 9,950.00
Frequency: As per client request
Documents Required from Client:
- Trial balance
- Where the client is unable to prepare a trial balance, GFI can prepare it at an additional cost.
- In such cases, the client must provide the necessary supporting information, including bank statements and invoices.
Accounting Officer Letter/Consent Letter - R 950.00 R 750.00
In terms of section 59(1) of the Close Corporation Act, 1988, every new close corporation is required to obtain an Accounting Officer Letter, also known as a Consent Letter, from a registered Accounting Officer. At GFI, assistance is available to obtain your Accounting Officer Letter for Namibia quickly and efficiently. The firm is registered with the Chartered Institute of Business Accountants (CIBA, formerly SAIBA), and BIPA Namibia accepts the letters issued by CIBA.
Fast and Convenient Service
An Accounting Officer Letter can be arranged promptly, making the process simple and hassle-free.
What Is Included
- 1 Accounting Officer / Consent Letter
- Letter issued by a registered accountant
- Fast processing
- Hard copy collection from the office, where applicable
- Courier delivery within 24 hours, where required
- Signing of the Founding Statement, where necessary
How to Request Your Letter
To get started, please get in touch with GFI using any of the following channels:
- Email: [email protected]
- WhatsApp: +264 81 418 2034 / +27 67 286 0786
- Website Chat: Chat with us directly on our website
Information Required
To issue your Accounting Officer Letter / Consent Letter, please provide the following accurate and up-to-date information:
- Company name as approved by BIPA Namibia
- Your full name
- Your email address where the letter should be sent
- Courier details, only if a hard copy is required
VAT Registration (Namibia) - R 6,950.00 R 5,950.00
VAT Registration in Namibia
Registering for VAT in Namibia is an important step for businesses that meet the required turnover threshold. GFI offers affordable, professional, and efficient VAT registration services in Namibia to help businesses meet their tax compliance obligations with confidence. In Namibia, VAT is charged at the standard rate of 15% on the supply of most goods and services, as well as on the importation of goods.
When VAT Registration Is Mandatory
VAT registration is compulsory for any person or business carrying on taxable activities in Namibia where the annual taxable turnover exceeds N$500,000.
Voluntary VAT Registration
A person or business may apply for voluntary VAT registration where the annual taxable turnover:
- does not exceed N$500,000, but
- exceeds N$200,000
However, voluntary registration may be declined if the Commissioner is satisfied that the applicant:
- has no fixed residence or place of business
- does not keep proper accounting records
- was previously registered and failed to comply with the Act
- has failed to comply with the Income Tax Act
VAT Registration (South Africa) - R 6,950.00 R 5,950.00
Due to the high level of VAT fraud, SARS has made the VAT registration process increasingly strict, often resulting in delays, especially for start-up businesses. For this reason, many businesses prefer to appoint professionals such as GFI to manage the process on their behalf. Because this service requires significant professional time and compliance review, the pricing reflects the level of work involved.
Who Must Register for VAT?
VAT registration is mandatory where a business:
- has earned more than R1 million over any continuous 12-month period, or
- is expected to exceed R1 million in taxable turnover during the next 12 months.
Voluntary VAT Registration
A business may apply for voluntary VAT registration where:
- The income for the past 12 months has averaged at least R4,200 per month
- taxable turnover has exceeded R50,000 in the preceding 12 months, or
- In the case of a commercial rental business only, turnover exceeds R60,000.
Voluntary registration allows the business to claim input VAT. However, it also creates an ongoing administrative obligation to prepare and submit VAT returns, usually every two months.
12 – 60 Months Cashflow/Financial Projections - R 4,950.00 R 3,950.00
Make informed business decisions with professionally prepared 12 to 60-month cash flow and financial projections tailored to your business model. This service is ideal for startups, growing businesses, funding applications, investor presentations, internal planning, and strategic decision-making. We prepare clear, structured, and realistic projections that help you understand expected income, expenses, profitability, and cash requirements over time.
Our financial projections are designed to give you greater clarity, improve planning, and strengthen your credibility with banks, investors, partners, and other stakeholders.
This service may include:
- Revenue projections
- Expense forecasting
- Cashflow forecasts
- Profit and loss projections
- Assumptions-based financial modeling
- Professional presentation format
Income Tax Registration – Individuals – Namibia - R 2,950.00 R 2,250.00
GFI offers professional assistance with income tax registration at NAMRA for both individuals and businesses. We make the registration process simple, efficient, and stress-free by guiding you through the requirements and helping you prepare the necessary information for submission.
To get started, we typically require the following:
- Certified copy of your ID or passport
- Postal address
- Email address
- Phone number
Our goal is to ensure that your registration is handled correctly and professionally, while reducing delays caused by incomplete or incorrect information. Depending on your profile or business structure, NAMRA may request additional supporting documents.
Contact GFI for trusted assistance with your Namibia income tax registration.
“Contact Us Now”. For more information, speak to one of our consultants using the contact details provided.
Income Tax Registration – Individuals – South Africa - R 2,950.00 R 2,250.00
Registering for income tax with SARS does not have to be complicated. GFI provides professional support for SARS income tax registration for both individuals and businesses, helping make the process straightforward, efficient, and stress-free.
Documents and information typically required:
- Certified copy of your ID or passport
- Proof of address
- Email address
- Phone number
With professional guidance and careful document review, GFI helps ensure that your registration is handled accurately and submitted with the correct supporting information. This helps reduce unnecessary delays and gives you greater confidence throughout the process.
Please note that additional documents may be required by SARS depending on your personal circumstances or the nature of the business.
Contact Us Now to get started. For more information, speak to one of our consultants using the contact details provided.
Income Tax Registration – Companies – Namibia/South Africa - R 3,950.00 R 2,450.00
GFI provides professional assistance with company tax registration for businesses operating in Namibia and South Africa. We help companies register with the relevant tax authorities, including NAMRA and SARS, by making the process clear, efficient, and professionally managed from start to finish.
Documents and information typically required:
- Certified copy of the director’s ID or passport
- Company registration documents
- Company address
- Email address
- Phone number
- Authorized representative details, where required
With professional guidance and careful document review, GFI helps ensure that your registration is prepared correctly and submitted with the necessary supporting information. This helps reduce delays and gives your business a smoother path to compliance.
Please note that additional documents may be required depending on the company structure, tax profile, and the country of registration.
Contact Us Now to get started. For more information, speak to one of our consultants using the contact details provided.
PAYE/Employees Tax Registration Namibia/South Africa - R 2,950.00 R 2,250.00
GFI offers professional assistance with PAYE / Employees’ Tax registration for businesses in Namibia and South Africa. We help employers register with NAMRA or SARS in a professional, efficient, and structured manner, helping reduce delays and ensuring the correct supporting information is prepared for submission.
Documents and information typically required:
- Certified copy of the director’s ID or passport
- Company registration documents
- Company address
- Email address
- Phone number
- Authorized representative details
- Payroll or employee-related information, where applicable
This service is designed to help businesses meet their payroll tax obligations with confidence and ease.
Contact Us Now to get started.
PAYE 5 Booklet Application – Per Each Booklet - R 950.00 R 850.00
What this service covers
- Assistance with the application for a PAYE 5 booklet with NAMRA
- Review of the required supporting information before submission
- Guidance on the employer details needed for the application
- Professional support throughout the application process
Documents and information typically required
- Copy of the company registration documents
- Copy of the company tax registration details, where applicable
- Employer contact details
- Company physical or postal address
- Any additional supporting documents or information that may be required by NAMRA
Important note
- The stated fee applies per each PAYE 5 booklet application
- Approval and issuance remain subject to NAMRA’s internal requirements and processing procedures
- Additional information may be requested depending on the employer’s compliance profile or registration status
For trusted and professional assistance with your PAYE 5 booklet application in Namibia, Contact Us Now. Speak to one of our consultants using the contact details provided.
Payroll Services Per Month Per Employee - R 450.00 R 350.00
GFI provides professional monthly payroll services to help businesses pay employees accurately, on time, and in line with payroll compliance requirements. This service is charged per employee, per month and is ideal for businesses that require reliable and professionally managed payroll support.
Income Tax Return Submission for Individuals and Companies – Nil/Zero Return - R 1,950.00 R 1,750.00
- Frequency: Once per year
- Documents Required from Client: None
- Dormant Annual Financial Statements – Non-Operational Business (Unaudited)
- Frequency: Once per year, required when submitting the income tax return
- Documents Required from Client:
- Trial balance
- Where the client is unable to prepare a trial balance, GFI can prepare it at an additional cost. In such cases, the client must provide the necessary supporting information, including bank statements and invoices
Income Tax Return Submission for Individuals & Companies - Trading - R 2,950.00 R 2,750.00
Frequency: Once per year
Documents Required from Client:
- Trial balance
- Where the client is unable to prepare a trial balance, GFI can prepare it at an additional cost. In such cases, the client must provide the necessary supporting information, including bank statements and invoices.
Annual Financial Statements – Operational Business (Unaudited)
- Excluded
Documents Required from Client:
- Trial balance
- Where the client is unable to prepare a trial balance, GFI can prepare it at an additional cost. In such cases, the client must provide the necessary supporting information, including bank statements and invoices.
Provisional Tax Return Submission for Companies – Nil/Zero Return - R 1,750.00 R 1,550.00
Frequency: Twice per year
Documents Required from Client: None
Provisional Tax Return Submission for Companies – Trading Return - R 2,750.00 R 2,550.00
Frequency: Twice per year
Documents Required from Client:
- Profit and loss statement
- Where the client is unable to prepare a profit and loss statement, GFI can prepare it at an additional cost. In such cases, the client must provide the necessary supporting information, including bank statements and invoices.
VAT Return Submission for Companies – Nil/Zero Return - R 1,750.00 R 1,550.00
NAMRA VAT and VAT Import Returns (Applicable only to VAT-registered businesses)
Frequency: Every second month
Documents Required from Client: None
VAT Returns Submission for Companies – Trading - R 1,750.00 R 1,550.00
GFI offers professional assistance with PAYE / Employees’ Tax registration for businesses in Namibia and South Africa. We help employers register with NAMRA or SARS in a professional, efficient, and structured manner, helping reduce delays and ensuring the correct supporting information is prepared for submission.
Documents and information typically required:
- Certified copy of the director’s ID or passport
- Company registration documents
- Company address
- Email address
- Phone number
- Authorized representative details
- Payroll or employee-related information, where applicable
This service is designed to help businesses meet their payroll tax obligations with confidence and ease.
Contact Us Now to get started.
VAT Import Returns Submission for Companies - R 1,750.00 R 1,250.00
Documents Required from Client: None. GFI will obtain the required reports from ASYCUDA, the NAMRA system used for VAT imports.
VAT Audit Per Period - R 4,950.00 R 4,550.00
VAT Summary Prep for Audit Per Period (less than 100 transactions) - R 4,950.00 R 4,550.00
VAT Summary Prep for Audit Per Period (more than 100 transactions) - R 8,950.00 R 6,950.00
PAYE Tax Return Submission for Companies – Nil/Zero Return - R 1,750.00 R 1,550.00
Frequency: Monthly
Documents Required from Client: Employee payslip
CC7 BIPA Annual Duties Returns Submission for Close Corporations - R 1,950.00 R 1,850.00
Frequency: Once per year
Documents Required from Client: Signed Beneficial Ownership forms
Notes:
- The fee includes Beneficial Ownership filing for 1 beneficial owner.
- Each additional beneficial owner is charged at ZAR 850 per person.
- Statutory BIPA annual duties fee: ZAR 120
CM23 BIPA Annual Duties Returns Submission for Companies - R 2,950.00 R 2,750.00
Documents Required from Client: Signed Beneficial Ownership forms
Notes:
- The fee includes Beneficial Ownership filing for 1 beneficial owner.
- Each additional beneficial owner is charged at ZAR 850 per person.
- Statutory BIPA annual duties fee: ZAR 590
Social Security Commission – Return Submission Fees - R 350.00 R 250.00
Social Security Commission – Wage Returns / Monthly Contributions (Applicable to all companies registered with Social Security)
Submission of Wage Returns and Monthly Contributions
Documents Required from Client:
- Payment of the Employment Compensation Fund (ECF) is usually ZAR 60 per year.
- Monthly Social Security Commission contributions based on the number of employees and their wages, usually ZAR 54 per month per employee
Frequency:
- ECF and Wage Return submissions: once per year
- Monthly Social Security contributions: monthly
Online Company Registers/Company Status Report - R 3,950.00 R 3,750.00
- Company Registers / Company Status Report (Applicable only to companies and not close corporations)
- Online Company Registers / Company Status Report
- This service includes online company registers for the safekeeping of resolutions, minutes, and statutory documents in compliance with the Namibian Companies Act 28 of 2004, as well as share certificate(s) and a company status report.
Standard Company Profile Design - R 4,950.00 R 4,250.00
A company profile is a professional overview of your business, its services, and its capabilities. It helps present your business in a clear, credible, and well-structured format to clients, investors, lenders, and other stakeholders.
A professionally prepared company profile is ideal if you want to:
- Present your business professionally
- Showcase your products and services
- Apply for tenders
- Apply for funding or business finance
- Support investor or partnership discussions
- Build trust with potential clients
Your company profile is often the first impression your business makes. It should clearly communicate who you are, what you do, and why clients should choose your business.
Standard Company Profile
Suitable for startups, SMEs, and growing businesses that need a professional and affordable company profile.
What is included:
- Standard company profile design
- 5 to 10 pages
- Professionally structured layout
- Designed according to international business standards
- Business overview and service presentation
- Up to 10 client references or previous projects
- Clean, simple, and professional design
Documents / Information Required
To prepare your standard company profile, we typically require the following:
- Company name
- Date established
- Physical address and postal address
- Phone number
- Email address
- Website address, if available
- Full name of contact person
- Business overview
- Mission and vision, if available
- Description of products
- Description of services
- Company history, growth, or background
- Management or team experience
- Current or previous projects, where applicable
Please ensure that all information provided is accurate, clear, and up to date.
Ready to Get Started?
Advanced Company Profile Design - R 8,950.00 R 7,950.00
An advanced company profile is a premium, professionally designed business presentation that showcases your company in greater depth and with stronger visual impact. It is ideal for businesses that want to present a more established image to clients, investors, lenders, tender boards, and strategic partners.
A professionally prepared advanced company profile is ideal if you want to:
- Present your business at a higher professional standard
- Showcase your products, services, and track record in more detail
- Apply for tenders and large contracts
- Apply for funding or business finance
- Support investor, partnership, or corporate engagements
- Build stronger trust and credibility with key stakeholders
Your company profile is often one of the first documents a potential client, investor, or partner will review. It should communicate your business strength, professionalism, and value with clarity and confidence.
Advanced Company Profile
Once-Off – ZAR 8,950
Suitable for established businesses, corporate companies, and growing enterprises that require a more detailed and visually enhanced company profile.
What is included:
- Advanced company profile design
- 10 to 30 pages
- Professionally structured layout
- Designed according to international business standards
- Detailed business overview and service presentation
- Unlimited client references or previous projects
- Advanced design with professional graphics
- Inclusion of photographs and images
- SWOT analysis
- Risk analysis
Documents / Information Required
To prepare your advanced company profile, we typically require the following:
- Company name
- Date established
- Physical address and postal address
- Phone number
- Email address
- Website address, if available
- Full name of contact person
- Business overview
- Mission and vision, if available
- Description of products
- Description of services
- Company history, expansion, and growth
- Management or team experience
- Current and previous projects, where applicable
- Client portfolio
- Photographs and images
- Testimonial letters, where available
Additional research and analysis such as industry information, SWOT analysis, and risk analysis may be prepared as part of the advanced profile where applicable.
Please ensure that all information provided is accurate, clear, and up to date.
Ready to Get Started?
Standard Business Plan/Proposal - R 15,950.00 R 12,950.00
A Standard Business Plan is ideal for startups, small businesses, and entrepreneurs who need a professional, bankable document without going into extensive detail. It is designed to present your business idea clearly and professionally for funding discussions, loan applications, investor review, tenders, sponsorship opportunities, and internal planning.
This option is best suited for businesses that need a concise but well-structured plan covering the key fundamentals of the business.
Suitable for:
- Startups and new businesses
- Small and growing businesses
- Loan or funding applications
- Investor introductions
- Tender and sponsorship support
What is included:
- Professionally written standard business plan
- 7 to 11 pages
- Designed according to international standards
- Bankable business plan format
- Business overview
- Product and service summary
- Market research
- Simple competitor analysis
- Simple marketing plan
- Target market overview
- Simple SWOT analysis
- Simple risk analysis
- Simple cashflow / financial projections
- Simple management plan
- Simple implementation plan
- Simple operations plan
Documents / Information Required
To prepare your standard business plan, we typically require:
- Company name
- Business registration number, where applicable
- Company tax number, where applicable
- Date established
- Physical address and postal address
- Phone number
- Email address
- Website address, if available
- Full name of contact person
- Business description
- Mission and vision, if available
- Product and service descriptions
- Business concept or idea
- Management or team experience
- Current or previous projects, where applicable
- Capital required
- How the capital will be used
- Forecasted monthly income for the next 12 months
- Forecasted monthly expenses for the next 12 months
- Key assumptions used in your projections
- Source of collateral, where applicable
Please ensure that all information provided is accurate, clear, and up to date.
Advanced Business Plan - R 35,950.00 R 25,950.00
Suitable for:
- Established businesses
- High-value startups
- Expansion projects
- Investor and bank funding applications
- Large tenders and sponsorship proposals
- Strategic business growth planning
What is included:
- Professionally written advanced business plan
- 20 to 40 pages
- Designed according to international standards
- Bankable and investor-ready business plan format
- Detailed business overview
- Product and service analysis
- Extensive market research
- Detailed competitor analysis
- Detailed marketing plan
- Detailed target market analysis
- Detailed SWOT analysis
- Detailed risk analysis
- Detailed cashflow / financial projections
- Detailed management plan
- Detailed implementation plan
- Detailed operations plan
Documents / Information Required
To prepare your advanced business plan, we typically require:
- Company name
- Business registration number, where applicable
- Company tax number, where applicable
- Date established
- Physical address and postal address
- Phone number
- Email address
- Website address, if available
- Full name of contact person
- Detailed business description
- Mission and vision, if available
- Product and service descriptions
- History, expansion, and growth of the business
- Experience of management and personnel
- Current and past projects
- Business concept or proposed venture
- Capital required
- How the capital will be used
- Funding amount required from the bank or investor
- Forecasted monthly income for the next 12 months
- Forecasted monthly expenses for the next 12 months
- Key assumptions used in the projections
- Source of collateral, where applicable
- Current business position
- Client portfolio, if available
- Photographs and images, if available
- Testimonial letters, if available
Where required, supporting research such as industry information, SWOT analysis, risk analysis, and related strategic input may also be developed as part of the advanced business plan. Please ensure that all information provided is accurate, clear, and up to date.
Ammendments | Deregistration | Others
Shelf Company (Pty) Ltd, Public Ltd, Foreign/External, NGO/Section 21 (Namibia) - R 46,950.00 R 26,950.00
1-Minute Timeframe – A shelf company is immediately available to the client as soon as they have paid:
- Registered Company with all Incorporation Documents and Fees Included
- Company Amendments: Company Name, Directors/Members & Address, Business Services, Share Transfers & Share Certificates
- Beneficial Ownership Updates at BIPA
- Company Income Tax Number & Good standing Certificates
- VAT Number
- NAMRA Updates
- Business Bank Account Support
Close Corporation (Namibia) - R 25,950.00 R 18,950.00
1-Minute Timeframe – A shelf company is immediately available to the client as soon as they have paid:
- Registered Close Corporation with all Incorporation Documents and Fees Included
- Company Amendments: Company Name, Directors/Members & Address, Business Services, Share Transfers & Share Certificates
- Beneficial Ownership Updates at BIPA
- Company Income Tax Number & Good standing Certificates
- VAT Number
- NAMRA Updates
- Business Bank Account Support
Shelf Company (Pty) Ltd (South Africa) - R 35,950.00 R 21,950.00
- Registered Company with all Incorporation Documents and Fees Included
- Company Amendments: Company Name, Directors/Members & Address, Business Services, Share Transfers & Share Certificates
- Beneficial Ownership Updates at CIPC
- Company Income Tax Number & Tax Clearance Certificates
- VAT Number
- SARS Updates
- Business Bank Account Support
Amendment Of a Company - Close Corporation (Namibia) - R 5,950.00 R 4,950.00
What GFI does to help
- Reviews your tax compliance readiness before application
- Assists with the application process on the relevant NAMRA platform
- Helps identify outstanding return or tax issues that may delay approval
- Supports collection coordination and follow-up
Documents typically required
- Company registration documents
- Tax registration number / TIN
- NAMRA tax account details
- Director/member/authorized representative ID or passport
- Authorized representative details, where applicable
- Any supporting tax documents requested by NAMRA
Important note: NAMRA indicates that a good standing certificate is issued only after the taxpayer’s records are up to date, is issued free of charge by NAMRA itself, and is generally valid for four months from date of issue. Your fee to GFI is for professional assistance and processing support.
Amendment Of a Company - Private/Public/External/Section 21 (Namibia) - R 15,950.00 R 9,950.00
Director and Shareholder Changes – Companies in Namibia
GFI provides professional assistance with director changes, shareholder changes, and company record amendments for companies in Namibia. We help ensure that the required documents are properly prepared and submitted for updating the company records.
These changes are important to keep your company compliant, up to date, and properly aligned with its current ownership and management structure.
1. Change of Director – New Appointment
This service applies where a new director is being appointed to an existing company.
Documents and information typically required:
- Special resolution or signed meeting minutes confirming the appointment
- CM27 – Consent to Act as Director or Officer and disclosure of other directorships
- Director appointment letter signed by the new director
- CM29 – Contents of Register of Directors, Auditors, and Officers
- Certified copies of the ID or passport of all directors and shareholders
- Beneficial Owner (BO) Declaration
What GFI does to help:
- Reviews the proposed director change
- Assists with the preparation of the required company documents
- Guides you on the supporting documents required
- Helps ensure the records are properly prepared for submission
2. Change of Director + Shareholding Change
This service applies where the company needs to update both its directorship and shareholding structure at the same time.
Documents and information typically required:
- Special resolution or signed meeting minutes confirming the changes
- CM27 – Consent to Act as Director or Officer and disclosure of other directorships
- Director appointment letter signed by the new director
- CM29 – Contents of Register of Directors, Auditors, and Officers
- Certified copies of the ID or passport of all directors and shareholders
- Beneficial Owner (BO) Declaration
- CM42 – Share Transfer
- New share certificates
- New shareholding structure
What GFI does to help:
- Assists with both the director amendment and shareholding update
- Reviews the supporting documents for completeness
- Helps prepare the relevant company forms and records
- Supports the update of the company’s ownership and management records
3. Change of Shareholding Structure
This service applies where there is a transfer of shares or any other amendment to the company’s ownership structure.
Documents and information typically required:
- Special resolution or signed meeting minutes confirming the shareholding changes
- The resolution or minutes must be signed by all directors and shareholders
- Clear written details confirming:
- Who is transferring the shares
- To whom the shares are being transferred
- The new shareholding structure
- Certified copies of the ID or passport of all directors and shareholders
- Beneficial Owner (BO) Declaration
- CM42 – Share Transfer
- New share certificates
What GFI does to help:
- Prepares the BO Declaration
- Prepares the CM42 Share Transfer
- Prepares the new share certificates
- Assists with aligning the company records to the new ownership structure
- Helps ensure the documents are properly prepared for submission
Important Note
All information provided must be clear, accurate, and up to date. Additional supporting documents may be required depending on the nature of the company changes and the current company records.
Ready to Get Started?
For professional assistance with director changes or shareholder changes in Namibia, contact GFI today. Our team will guide you through the process and help ensure your company records are updated correctly and professionally.
Amendment Of a Company - Private/NPO/NPC (South Africa) - R 8,950.00 R 6,750.00
For Private Companies and NPCs, amendments are generally handled through CIPC. Director changes are processed electronically, and certain changes, such as company name or MOI-related amendments, may require the relevant CIPC amendment process and forms.
For NPOs, changes must be reported to the Department of Social Development, and registered NPOs are required to inform the Directorate of changes within the organization. Official NPO forms are also provided for changes such as office bearer updates.
What GFI does to help
- Reviews the type of amendment required
- Guides you on the correct amendment route based on whether the entity is a Private Company, NPC, or NPO
- Assists with preparing the relevant supporting documents
- Helps organize company or nonprofit records for submission
- Supports the filing and follow-up process with the relevant authority
Documents and information typically required
- Clear details of what is changing
- Company or organization registration documents
- Certified copies of the ID or passport of current and new directors, members, office bearers, or authorized representatives, where applicable
- Resolution or signed meeting minutes approving the changes
- Existing statutory records or previous amendment documents, where applicable
- Updated contact details, addresses, or governance details, where relevant
- Any additional supporting documents required by CIPC or the NPO Directorate
Important note
- Private Companies and NPCs may require different CIPC forms depending on the nature of the amendment, such as director changes, name changes, or MOI amendments.
- NPOs must keep the Directorate informed of changes and remain compliant with ongoing reporting obligations.
- Additional documents may be required depending on the type of entity and the nature of the amendment.
Close Corporation Deregistration (Namibia) - R 5,950.00 R 5,750.00
If a Close Corporation is no longer operating or has ceased trading, it is important to apply for voluntary deregistration with BIPA Namibia. This helps formally remove the entity from the register and avoids ongoing compliance issues. GFI provides professional assistance with the deregistration process to help ensure that the application is properly prepared and submitted.
What GFI does to help
- Assists with the voluntary deregistration process at BIPA Namibia
- Reviews the Close Corporation records before submission
- Helps ensure the entity is up to date with BIPA annual duties
- Helps confirm that Social Security records are up to date
- Helps confirm that NAMRA / tax matters are up to date
- Assists with drafting the required resolution letter
Documents and information typically required
- Written resolution letter in terms of section 67(2) of the Close Corporations Act
- Copy of the original founding statement
- Copy of the amended founding statement, if applicable
- Proof that BIPA annual duties have been paid from 2012 to date
Important requirements
Before a Close Corporation can be deregistered:
- BIPA annual duties must be paid in full
- Social Security must be up to date
- Tax / finance returns must be up to date
How the process generally works
- An application for voluntary deregistration is submitted to BIPA Namibia
- BIPA reviews the application and checks whether there are any outstanding annual duties
- If the records are in order, BIPA starts the deregistration process
- BIPA notifies the relevant authorities, including NAMRA and the Social Security Commission
- If there are no objections, the deregistration is approved, published, and the Close Corporation is removed from the register
Company (Private/Public/External/Section 21 (Namibia)) Deregistration (Namibia) - R 10,950.00 R 8,950.00
What GFI does to help
- Reviews your tax compliance readiness before application
- Assists with the application process on the relevant NAMRA platform
- Helps identify outstanding return or tax issues that may delay approval
- Supports collection coordination and follow-up
Documents typically required
- Company registration documents
- Tax registration number / TIN
- NAMRA tax account details
- Director/member/authorized representative ID or passport
- Authorized representative details, where applicable
- Any supporting tax documents requested by NAMRA
Important note: NAMRA indicates that a good standing certificate is issued only after the taxpayer’s records are up to date, is issued free of charge by NAMRA itself, and is generally valid for four months from date of issue. Your fee to GFI is for professional assistance and processing support.
SME Certificate Registration - R 1,950.00 R 1,750.00
Documents and information typically required:
- Company registration documents
- Social Security good standing certificate
- NAMRA good standing certificate
- Certified copies of the ID or passport of all members, directors, or shareholders
How GFI assists:
- Guidance on SME Certificate registration requirements
- Review of the required supporting documents
- Assistance with preparing the application for submission
- Professional support aimed at reducing delays caused by incomplete or incorrect information
Our goal is to ensure that your SME Certificate Registration is handled correctly, professionally, and with the necessary supporting documents in place.
Price: ZAR 1,950
Contact Us Now to get started, or speak to one of our consultants for more information.
Social Security Registration - R 1,950.00 R 1,750.00
Documents and information typically required:
- Company registration documents
- Certified copies of the employees’ ID documents
- Certified copies of the directors’ or members’ ID documents
- Certified copies of valid passports, where applicable
How GFI assists:
- Guidance on Social Security registration requirements
- Review of the required supporting documents
- Assistance with preparing the application for submission
- Professional support aimed at reducing delays caused by incomplete or incorrect information
Our goal is to ensure that your Social Security Registration is handled correctly, professionally, and with the necessary supporting documents in place.
Employment Equity Commission Registration - R 1,950.00 R 1,750.00
We help simplify the registration process by guiding you on the required documents and assisting with the preparation of your application for submission.
Documents and information typically required:
- Company registration documents
- Social Security Good Standing Certificate
How GFI assists:
- Guidance on Employment Equity Commission registration requirements
- Review of the required supporting documents
- Assistance with preparing the application for submission
- Professional support aimed at reducing delays caused by incomplete or incorrect information
Our goal is to ensure that your Employment Equity Commission Registration is handled correctly, professionally, and with the necessary supporting documents in place.
Fitness Certificate - R 21,950.00 R 19,550.00
What GFI does to help
- Reviews your business and premises readiness
- Assists with document preparation and application coordination
- Guides you on likely municipal compliance issues before submission
- Supports follow-up with the relevant local authority
Documents typically required
- Company registration documents
- Lease agreement or proof of ownership of the premises
- Approved building plans, where applicable
- Zoning or land-use approval, where required
- Copy of existing fitness certificate, if this is a renewal
- Owner/director/member ID or passport copies
- Any additional health, fire, or municipal documents requested by the local authority
Important note: Requirements and inspections may vary depending on the municipality, the type of business, and the nature of the premises.
Good Standing Certificate - NAMRA - R 950.00 R 750.00
What GFI does to help
- Reviews your tax compliance readiness before application
- Assists with the application process on the relevant NAMRA platform
- Helps identify outstanding return or tax issues that may delay approval
- Supports collection coordination and follow-up
Documents typically required
- Company registration documents
- Tax registration number / TIN
- NAMRA tax account details
- Director/member/authorized representative ID or passport
- Authorized representative details, where applicable
- Any supporting tax documents requested by NAMRA
Important note: NAMRA indicates that a good standing certificate is issued only after the taxpayer’s records are up to date, is issued free of charge by NAMRA itself, and is generally valid for four months from date of issue. Your fee to GFI is for professional assistance and processing support.
Good Standing Certificate - Social Security - R 950.00 R 750.00
What GFI does to help
- Reviews your SSC compliance status before submission
- Assists with the online request process
- Helps identify missing returns or unpaid balances that may affect approval
- Supports follow-up until the application is finalized
Documents typically required
- Company registration documents
- SSC employer registration details
- Social Security number / employer account details
- Director/member/authorized representative ID or passport
- Proof of submitted returns or payment records, where needed
- Any additional supporting documents requested by SSC
Important note: SSC good standing approval depends on the employer being fully up to date with returns and contribution balances.
Good Standing Certificate - BIPA - R 1,950.00 R 1,750.00
What GFI does to help
- Reviews your BIPA compliance status
- Assists with checking annual duty and filing position
- Helps prepare the application and supporting documents
- Supports follow-up with BIPA where needed
Documents typically required
- Company registration documents
- BIPA registration number
- Proof that annual duties / annual returns are up to date
- Beneficial ownership records, where required
- Director/member/shareholder ID or passport copies
- Any additional company documents requested by BIPA
Important note: BIPA post-registration compliance includes annual returns and related corporate updates, and beneficial ownership information must be kept up to date.
Import and Export License Registration (SARS) - R 7,950.00 R 6,950.00
What GFI does to help
- Assists with SARS customs registration preparation
- Reviews the applicant profile and supporting documents
- Guides on registered-agent requirements where applicable
- Supports submission and follow-up
Documents typically required
- Company registration documents
- SARS tax number, where applicable
- Director/member/shareholder ID or passport copies
- Proof of business address
- Contact details and email address
- Registered agent details and supporting forms, where required
- Additional customs or trade documents requested by SARS
Import and Export License Registration (Namibia) - R 8,950.00 R 6,950.00
What GFI does to help
- Assists with the application process for import/export registration
- Guides on permit requirements based on the type of goods
- Helps prepare the supporting documents for MIT and customs-related processes
- Supports follow-up with the relevant authorities
Documents typically required
- Company registration documents
- Tax registration / TIN, where applicable
- Director/member/shareholder ID or passport copies
- Business address and contact details
- Product list or description of goods to be imported or exported
- Supplier or buyer details, where applicable
- Any sector-specific permits required for controlled goods
- Additional customs documentation as may be required
Important note: Requirements can vary depending on the goods involved. Controlled goods may require extra approvals from sector regulators in addition to the general MIT process.
Share Certificates Per Shareholder - R 950.00 R 850.00
What GFI does to help
- Prepares professional share certificates per shareholder
- Aligns the certificate details with the company’s registered share structure
- Assists with shareholder information verification
- Supports basic corporate record consistency
Documents typically required
- Company registration documents
- Memorandum and Articles of Association
- Details of the issued share capital
- Full names and ID/passport copies of shareholders
- Number and class of shares allocated to each shareholder
- Director or authorized signatory details
Important note: Share certificates are corporate records issued by the company and should match the company’s registered share structure and internal records. Where there have been ownership or share-capital changes, those records should also be up to date.
Work With Our Experts
We help businesses stay compliant, improve reporting, and reduce administrative pressure.
WhatsApp, Email, Online Chat
- Chat online with a consultant by clicking the button at the bottom right of this website.
- Start a WhatsApp conversation by clicking the button at the bottom left of this website.
- Our preferred communication channels are WhatsApp and email.
Please note: All consultations, whether online or in person, are by appointment only. We strongly advise against scheduling appointments, as our experience shows many can be unproductive. Before booking an appointment, please make sure it is truly necessary. If you have any questions, feel free to contact us at [email protected].