Amendment Of a Company – Private/Public/External/Section 21 (Namibia)

GFI provides professional assistance with director changes, shareholder changes, and company record amendments for companies in Namibia. We help ensure that the required documents are properly prepared and submitted for updating the company records.

These changes are important to keep your company compliant, up to date, and properly aligned with its current ownership and management structure.

1. Change of Director – New Appointment

This service applies where a new director is being appointed to an existing company.

Documents and information typically required:

• Special resolution or signed meeting minutes confirming the appointment
• CM27 – Consent to Act as Director or Officer and disclosure of other directorships
• Director appointment letter signed by the new director
• CM29 – Contents of Register of Directors, Auditors, and Officers
• Certified copies of the ID or passport of all directors and shareholders
• Beneficial Owner (BO) Declaration

What GFI does to help:

• Reviews the proposed director change
• Assists with the preparation of the required company documents
• Guides you on the supporting documents required
• Helps ensure the records are properly prepared for submission

2. Change of Director + Shareholding Change

This service applies where the company needs to update both its directorship and shareholding structure at the same time.

Documents and information typically required:

• Special resolution or signed meeting minutes confirming the changes
• CM27 – Consent to Act as Director or Officer and disclosure of other directorships
• Director appointment letter signed by the new director
• CM29 – Contents of Register of Directors, Auditors, and Officers
• Certified copies of the ID or passport of all directors and shareholders
• Beneficial Owner (BO) Declaration
• CM42 – Share Transfer
• New share certificates
• New shareholding structure

What GFI does to help:

• Assists with both the director amendment and shareholding update
• Reviews the supporting documents for completeness
• Helps prepare the relevant company forms and records
• Supports the update of the company’s ownership and management records

3. Change of Shareholding Structure

This service applies where there is a transfer of shares or any other amendment to the company’s ownership structure.

Documents and information typically required:

• Special resolution or signed meeting minutes confirming the shareholding changes
  • The resolution or minutes must be signed by all directors and shareholders
• Clear written details confirming:
  • Who is transferring the shares
  • To whom the shares are being transferred
  • The new shareholding structure
• Certified copies of the ID or passport of all directors and shareholders
• Beneficial Owner (BO) Declaration
• CM42 – Share Transfer
• New share certificates

What GFI does to help:

• Prepares the BO Declaration
• Prepares the CM42 Share Transfer
• Prepares the new share certificates
• Assists with aligning the company records to the new ownership structure
• Helps ensure the documents are properly prepared for submission

Important Note

All information provided must be clear, accurate, and up to date. Additional supporting documents may be required depending on the nature of the company changes and the current company records.

Ready to Get Started?

For professional assistance with director changes or shareholder changes in Namibia, contact GFI today. Our team will guide you through the process and help ensure your company records are updated correctly and professionally.